CMA AGM 2018 - Saturday 8th December, London

The Community Media Association Annual General Meeting and Networking event will be held on Saturday 8th December in the 7th-Floor Learning Zone at the BBC, Broadcasting House, Portland Place, London W1A 1AA.

The agenda for the day is as follows:

  • 1:00pm - 1:45pm - Welcome, lunch, and networking
  • 1:45pm - 3:30pm - AGM
  • 3:30pm - 3:45pm - Break
  • 3:45pm - 5:00pm - Supporting Social Gain & Networking

Could you be the next member of the CMA Council? Consider joining us if you have a passion for community media, believe in its power to improve society, and want to be part of making this happen for the UK. We have a statement here about what the CMA is looking to find in new Council members.

We’d really like to encourage those who do not necessarily see themselves as typical board members but have the energy and enthusiasm we need. The CMA Council meets at least four times a year, and travel expenses are always covered. This helps keep democratic engagement open to those on low incomes.

If you would like to stand as a Council member, you must provide a short written statement telling other CMA members a bit about yourself and what you would bring to the CMA Council by 23:59 24th November 2018. You will need to ask for two CMA members to support your nomination.

If you are considering getting involved and would like to find out more or talk it over, please contact Lucinda Guy directly at chair@commedia.org.uk - or you may raise any queries you have on the CMA Chat Forum.

We look forward to seeing as many of you as possible on the day. This event is for current CMA members - if you need to check your CMA membership status then please email membership@commedia.org.uk.

Items to be considered for discussion should be tabled in advance by 23:59 24th November to agm@commedia.org.uk or 0114 279 5219. Due to constraints of time, there is a possibility that not all tabled items might be discussed on the day but every effort will be made to consider them.

FAQs

Can anybody attend this event?

The Community Media Association AGM is open to current members of the CMA as of Saturday 10th November 2018. We must limit attendance to two members per organisation due to constraints on space.

Are there ID or minimum age requirements to enter the event?

Security at the venue will be strict so please bring ID. Over 18s only.

What are my transport/parking options for getting to and from the event?

Transport and parking options are below. You are encouraged to use public transport when travelling in Central London.

Travel details:

By Car

Unfortunately, the BBC cannot offer general or disabled parking facilities at this venue. There is some metered parking outside if travelling by car.

By Bus
3, 6, 7, 8, 10, 12, 13, 15, 23, 25, 55, 73, 88, 94, 98, 113, 137, 139, 159, 176, 189, 390, 453, C2

By Tube
Oxford Circus (Central, Victoria and Bakerloo lines)

Disabled Access
Please contact us when applying for tickets if you have any access requirements.

What can I bring into the event?

You are responsible for your own possessions on site and the CMA, the BBC, nor any other party can be held responsible for any loss or damage to anything you bring to the venue.

How can I contact the organiser with any questions?

You may email agm@commedia.org.uk with any questions you have about the event.

What’s the refund policy?

We are closing event registration at 23:59 on Saturday 1st December 2018 as we have to provide the venue with a list of attendees. You may cancel your ticket at any time. If you cannot attend, please cancel as soon as possible in case we have a waiting list.

Do I have to bring my printed ticket to the event?

Please bring your ticket tot he event either printed or in electronic format.

Can I update my registration information?

You may amend your ticket and update your registration information up to 23:59 on Saturday 1st December 2018.

Is my registration fee or ticket transferrable?

There is no registration fee. Your ticket is transferable to another current CMA member or representative of your organisation to attend up until 23:59 on Saturday 1st December 2018.

Is it ok if the name on my ticket or registration doesn’t match the person who attends?

No, due to security considerations, the name on your ticket registration must match the details of the person attending.

Community Media Association – Notice of Elections Statement 2018

The Community Media Association (CMA) is in the process of registering as a charity, and we are looking for skilled, capable and committed people to stand for election to our Board of Directors - the CMA Council - so that we can promote the social impact of community media, organise services for the benefit of our members, and demonstrate the social value of community media more widely.

The CMA was founded to advance the education of the public in all aspects of community media, and to promote the educational, civic and social benefits resulting from the establishment of community media services that are owned and controlled on a not-for-profit basis by our communities. The CMA promotes participation in all aspects of community, civic and social affairs through, and with, all forms of media communications.

The CMA Council must act as a representative body, talking with national governments, public bodies, and commercial interests, to champion and support under-represented social groups who have fewer opportunities to access media production and distribution services.

The CMA advocates for access to media platforms for those who are excluded from the mainstream media system - either because of their age, gender, sexuality, ethnicity, physical ability, level of education, geographic location, economic status, professional experience or other social differences. We welcome applications from women and people from diverse backgrounds.

Our strategy since 2016 has been to foster and nurture supportive partnerships with government and regulatory stakeholders, public and commercial media organisations, and other social sector bodies that complement the mission-driven nature of community media. This strategy has emphasised that community media is foremost about social value, social impact and sustainability. We want all our communities to have access to local platforms of communication in order to demonstrate their social contribution.

The elections to the CMA Council give us a regular occasion to bring forward opportunities for people who wish to share their knowledge and expertise in a constructive, collaborative and creative environment.

We are looking for individuals who have knowledge and expertise in charity and social-mission driven organisations, and who are willing to develop the capacity of the CMA to deliver social value through their practical support for the CMA members, the education of the public about the ethos of community media, and our input to the policy and public service provision that makes community media possible.

Council members are volunteers, but they need to be action-driven and willing to learn about building the practical support that the CMA’s members and the community media movement need, if they are to prosper. This means taking a public-facing advocacy role on issues that reflect the Community Media Charter in practice.

Council members must be willing to learn how to build and form alliances with other campaigning groups, charities, education organisations, and public and voluntary bodies, in what the UK Government now calls the ‘social sector’.

Council members need to be willing to learn how to apply for funding for projects that support CMA members and the wider community media movement. Council members need to be willing to learn how to report back to members, stakeholders and supporters using a number of media channels, and to help develop new ICT and digital communication systems that promote inclusive communications between CMA members, partners and supporters.

Council members need to be good collaborators who can foster a creative, trusting and purposeful environment, in which the contributions of all are listened to, respected and understood. The Council aims to meet in person at least four times each year and to organise a Community Media Conference and an AGM each year.

Council members are also regularly involved in organising CMA-led events and meetings that may take place across the whole of the UK. Council members will often be asked to attend and take part in other events and meetings on behalf of the CMA. Because Council members are dispersed across the country, we have to be able to engage in discussion and planning using our available online platforms, principally the CMA Chat Forum.

Council members represent the CMA in a public-facing capacity and are required to discuss the development of all community media services that fit with the social purpose and function of the CMA. These conversations and communications happen at a range of events, meetings, training sessions, workshops, broadcast media programmes, social media platforms, forums and discussion networks, both public and private.

The duty and responsibility of all Council members is to manage the organisation well, to nurture the CMA’s reputation, and to ensure that the CMA can thrive and meet the challenges of its members and the wider community media movement in a rapidly changing world. The personal satisfaction that comes from our contribution as volunteers is appreciated across the country. Advocating, pathfinding and leading on issues related to community media, so that we can build and secure the resources and partnerships that take community media forward, in all its forms, is a rewarding and vital challenge.

Lucinda Guy, Chair

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Whilst it will be the first AGM of the CMA I am going to be attending, I think it will be very interesting. SSDAB, 15-year renewal and now the RadioCentre report - 3 very relevant and serious topics that hopefully will be discussed.

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Clarification of procedure.

The CMA’s Annual General Meeting will be held on Saturday 8th December 2018 at BBC Broadcasting House, Portland Place, London W1A 1AA from 1pm to 5pm.

Booking for CMA members is here.

Notification of the AGM was sent out to CMA members on Saturday 10th November 2018, four weeks ahead of the event.

Invitations to the AGM were also sent with a Notice of Elections Statement and a Nomination Form. Candidates wishing to stand for election to the CMA Council should download a Nomination form from here and get two CMA members propose and second the nomination of the candidate. Write a statement describing yourself and what you would bring to the CMA Council following the advice in the Notice of Elections statement here.

Send the completed Nomination Form and Candidate Statement to agm@commedia.org.uk - nominations for election to the CMA Council are open until 23:59 on 24th November 2018.

This year there are 6 places available for election/re-election to the CMA Council.

During the week commencing 26th November, the list of candidates for election to the CMA Council will be circulated to CMA members. If there are more than 6 candidates applying to join the CMA Council then there will be an election; if 6 or fewer candidates apply to join the Council then those candidates will be elected unopposed.

CMA members attending the AGM in London will be able to vote in person. CMA members who cannot attend the AGM on Saturday 8th December in London are encouraged to cats a postal vote. CMA members requesting a postal vote from agm@commedia.org.uk will be sent a voting form to be completed and returned either by email. Postal voting forms should be returned to agm@commedia.org.uk by 23:59 on Friday 7th December.

In the event of a contested ballot, on Saturday 8th December the prospective candidates standing for election to the CMA Council will be asked to present their candidate’s statement in person. Candidates who are not able to attend the AGM will have their personal statement read out for them - however, it is preferable for election candidates to try to be there in person if they can.

When all of the personal statements of the candidates have been delivered then a vote will take place. Voters select those candidates, up to the maximum number of places available, for whom they wish to cast their vote. Votes from Individuals members of the CMA count as single votes; votes from Organisation members are counted as five votes. Both Individual and Organisation members may cast only one ballot paper.

When the ballot has been completed, the votes are collected and added to the postal votes received. The total votes will then be tallied and checked by an independent adjudicator.

When the independent adjudicator is satisfied that the votes have been counted correctly then the result will be given to the Returning Office to deliver to the AGM.

At that point, the election to the CMA Council will have been concluded. New Directors will have to give their details to the Company Secretary for registration with Companies House as soon as possible.

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